INDIAN HILL HIGH SCHOOL ALUMNI ASSOCIATION MEETING September 5, 2002 The regular monthly meeting of the Indian Hill High School Alumni Association was held on Thursday, September 5, 2002 at 7:35 PM in the Media Center of the High School Building. The following Officers and Trustees were in attendance: President: Jay V. Noiman 1979 793-9450 Vice President: Edward J. Fischer 1960 677-0909 Secretary/Photographer: Joan K. Ewell 1958 232-5100 Treasurer: Geoffrey F. Strauss 1967 421-7305 Database/Website: Dana C. Ewell 1958 232-5100 Social Ch.: Jeff D. Creighton 1978 474-6702 Past VP/Photographer/ Gregory A. Johnson 1979 561-9949 Ch. of Archives Advisor: William P. Kincaid 891-4023 Honorary, Class of 1959, Retired IHHS Teacher Guest: Allison C. Wendel 1988 984-3482 The meeting was called to order by the President, Jay Noiman. Copies of Jay's agenda were distributed. APPROVAL OF THE MINUTES: Joan had copies of previous meetings available. A motion was made, seconded, and passed for approval of the June and August minutes. No meeting was held in July. TREASURER'S REPORT: Geoff presented the following report: CHECKING: Beginning Balance: $ 3,617.21 Deposit: 4,745.00 Expenses: 6,377.00 Postage: $2,627.00 Ending Balance: 1,985.21 SAVINGS: $ 12,345.02 WM. P. KINCAID SCHOLARSHIP: $ 624.20 Following discussion a motion was made, seconded, and passed to accept the Treasurer's Report. Jay and Geoff will continue to follow Vanguard (bond fund) for savings investments. It was reported that a "Thank You" note was received from a WPK Scholarship recipient for $750.00. He is a student at Otterbien. DATABASE REPORT: Dana reported that current membership is 481. Domestic use of classmates.com was briefly discussed. Dana suggested that we include overseas mailing addresses in our January mailing. We currently have overseas people who have expressed interest in hearing from us periodically. Some alumni continue to stay in touch with our activities through family, friends, e-mail, and mail forwarded through corporate mailing addresses, etc.. It was suggested that we have a contest for IHHSAA membership renewals based on class percentage. Class recognition and the offer of a free Reunion Kit containing an updated rooster to be used for a future class reunion was suggested. Questions arose if we should state a time line for contest participation. A motion was made, seconded, and passed that we use our E-Mail Newsletter, Website, and January mailing to implement a membership drive contest. It was reported that the Class of 1967 held their reunion the week end of Friday, August 16th at The Celestial Restaurant and on Saturday, August 17th at Kenwood Country Club. MEMBERSHIP: Our September mailing will cover 7,100. Labels have been run and turned in by Dana. Postage has been purchased by Geoff. The printer will do fold-over. We will not use stickers for closure. Jay will coordinate printing and materials to be distributed in groups of approximately 500/per person. Dana will continue to send mailings out as new members and address changes come in. ARCHIVES: Greg reported that he is still in contact with Herb Hillard (Class of 1954) regarding the Sports Hall of Fame records covering 1954 to 1979. It was noted that the Sports Hall of Fame records are listed and posted beginning in 1980. Greg is continuing to identify and catalog photos. The subject of posting unidentified/mystery pictures on the website for ID was discussed. Joan gave Greg Mr. Boyd Roberts', retired teacher, 1955 Legend for our archives. Greg's current wish list for copies of "The Legend" cover 1954, 1956; plus all 1960's, 1970's, 1980's, 1990's, and 2000, 2001. A motion was made, seconded, and passed that Greg investigate purchases from The Legend Department at IHHS and report back status. Greg reported that Mrs. Dean Blase will be working with students to produce a 50th Anniversary Legend for Fall of 2003. It was recommended that Greg investigate the cost of placing an IHHSAA ad in The Legend. It was also suggested that we inquire about the purchase of an ad in exchange for the cost of a yearbook. SOCIAL REPORT: Jeff reported that he has confirmed our Golf Outing for October 4, 2003 at the Crooked Tree Golf Course in Mason, Ohio. Our first tee time will be 7:30 AM. The cost will be at this year's rate of $70.00, which includes lunch. Cart allocation to be determined. Lunch will be a grilled buffet with two sides. A deposit of $100.00 will need to be in by September 30th to Lisa at the Crooked Tree Golf Course. We will be posting more information on our website as Jeff and his committee formalize details. The IHHSAA Northeastern Regional Reunion is scheduled for June 21, 2003 in the Boston, Massachusetts area. Details may be found by visiting our website at: www.ihhsaa.org. MISCELLANEOUS: Jay contacted Jerry Grace, Class of 1959, regarding funding to IHHSAA. No decision has been made. NEW MEMBER WELCOMED: Allison (Claybon) Wendel, Class of 1988, attended our meeting as a guest. A motion was made, seconded, and passed to invite her to become a Trustee of IHHSAA. Upon invitation she was unanimously accepted. She is a Marketing Director. Her e-mail is: allisonw@hornassic,com. There being no further business the meeting was adjourned at 8:15 PM. The next meeting will be held on Thursday, October 3rd. Please bring any extra mailing materials to this meeting. Note: The IHHS Football Homecoming game will be held on Friday, October 4th, at 7:30 PM with Wyoming High School. Selection of the winning float and presentation of the IHHSAA Eagle Trophy will take place at half-time. Respectfully submitted, Joan K. Ewell Secretary Special thanks and appreciation for everyone's cooperation and efforts to assemble our September mailing. :-)