INDIAN HILL HIGH SCHOOL ALUMNI ASSOCIATION MEETING May 2, 2002 The regular monthly meeting of the Indian Hill High School Alumni Association was held on Thursday, May 2, 2002 at 7:35 PM in the Media Center of the High School Building. Our next regular meeting will be held on Thursday, June 6th. Reminder: ~The June 6th meeting will be our last meeting before Summer Break. Please let Jay know if you are unable to attend this meeting. ~Special planning meeting for August -- location, date, and time is yet to be determined. ~The September 5th meeting will include a Mailing Workshop. All are urged to attend this meeting. The following Officers and Trustees were in attendance: President: Jay V. Noiman 1979 793-9450 Vice President: Edward J. Fischer 1960 677-0909 Secretary/Photographer: Joan K. Ewell 1958 232-5100 Treasurer: Geoffrey F. Strauss 1967 421-7305 Database/Website: Dana C. Ewell 1958 232-5100 Social Ch.: Shari D. Eberle 1973 232-5499 Past VP/Photographer/ Gregory A. Johnson 1979 561-9949 Ch. of Archives Advisor: William P. Kincaid 891-4023 Honorary, Class of 1959, Retired IHHS Teacher. Those not present were: Marketing Ch. Nicholas Strauss 1972 321-8137 Past Pres./Ch. of Peg S. Groene 1973 561-3553 Wm. P. Kincaid Scholarship Fund - - - - - - Jeff D. Creighton 1978 474-6702 The meeting was called to order by the President, Jay Noiman. Copies of Jay's agenda were distributed. Joan distributed copies of an updated listing of Officers and Trustees. Please advise her of any e-mail changes or corrections. :-) CORRECTION: April 4th minutes should read: William P. Kincaid, Honorary, Class of 1959. APPROVAL OF THE MINUTES: Copies of the April 4th meeting were available for distribution. A motion was made, seconded, and passed for approval of the minutes. TREASURER'S REPORT: Geoff presented the following report: CHECKING: Beginning Balance: $ 2,914.71 Deposits: 953.90 Expenses: Atlanta Reunion 1,146.35 Ending Balance: 2,722.26 SAVINGS: Interest: $ 20.99 $ 12,254.87 WM. P. KINCAID SCHOLARSHIP FUND: $ 4,363.07 General discussion followed. Jay and Geoff will continue to look at Certificates of Deposit options for: 1 mo., 6 mos., and 1 year. Vanguard Fund (bond fund) and GIM were also suggested. A motion was made, seconded, and passed to accept the Treasurer's Report. DATABASE REPORT: Dana reported current membership is 458. Dana gave a brief review of website changes made over the last three years. The following photos and text now appear on our website: The April 13th Southeastern Regional Reunion held in Atlanta, IHHSAA presentation of the eagle trophy at last year's IHHS Football Homecoming, and IHEVSD construction sites and progress comparisons. Brief discussion took place regarding Leslie Ann Ashing and her efforts to list all class officers on the web as an archival project. It was recommended that listings be organized on the website by decades with a link which would then take them to an information page. Dana reported that he had just received a sample copy of a directory for Cornell University. He will review it and report back at a later time. MEMBERSHIP: We are still in need of a Membership Chair. It is our hope to pursue a mentor program in the future. ALUMNI REUNIONS/KITS: Due to the lack of financial support and poor response with updated listings, Jay suggested that we build in $3.00 fee per name for our Alumni Reunion Kits. Lengthy discussion followed and it was believed that we should currently stay with our present program. Class size and management is a concern. Follow-up is key to our database and successful reunions. It was noted that the Class of 1972 is planning a 30-year reunion and the Class of 1973 is forming a planning committee for their 30-year reunion. No known plans are in effect for the Class of 1958's 45-year reunion in 2003. The cost per Kit is currently $10.00. The Kit is a package which consists of a folder containing a cover letter, a print-out listing basic information from our database for each alumni, a complete set of mailing labels, and a disk. MAILINGS: Lengthy discussion took place regarding e-mail versus snail mail. Eddie recommended that we do a one page mailing in the Fall (September) rather than after the first of the year (January). Use of a follow-up calendar mailing the first of the year would serve as a reminder of upcoming plans for a Golf Outing, etc.. It was suggested that we reduce stationery cost with a fold over card stock. It is believed handling will be easier -- First Class postage, labels, and returns. Jay will explore lay out cost for a fold-over card mailing, with labels, and postage. It was decided that September will be a Workshop Meeting and all are urged to attend. First Class postage rate increase will go into effect June 30th -- 34-cents to 37-cents. It was noted that approximately 40% of Bulk Mail does not get delivered or even in a timely manner. IHEVSD CALENDAR FOR 2002-2003: Joan will contact Rosemary Wetterstroem regarding publication of our meeting dates in the new calendar. It was decided that we continue to meet the first Thursday of each month at 7:30 PM in the Media Center of the high school building. Possible changes can be made if necessary. ARCHIVES REPORT: Greg reported that he has been in contact with people willing to contribute "Legend" yearbooks to our archives. It was also reported that a nephew of Miss Mary Thomas (Former teacher at IHHS and now deceased) has volunteered her yearbooks 1954-1987. Greg will speak with Mr. Dennis Dupps regarding the availability of yearbooks. Greg will also submit an article in the E-Mail Newsletter requesting yearbook donations. It was suggested that we create a listing of those we have and those we desire for our archives. Bill reported his findings at the old Piano Factory in Ripley, Ohio. He purchased a 1955 yearbook of Pat Osborne's (Class of 1957, deceased) containing his signature. All are urged to look for yearbooks and IHHS memorabilia when visiting garage sales, etc.. Bill, also, indicated that he had received Peter Steer's (Class of 1957) "Legend" yearbook. SOCIAL REPORT: Discussion took place regarding the All-Class Southeastern Reunion in Atlanta, Georgia. It was recommended that we send Scott and Elizabeth Lyon an appreciation gift in the form of a Cincinnati Care Package containing various items -- Montgomery Inn, Graeter's -- $100.00 limit. Shari will select items for a suitable gift package and have them forwarded. Shari reported that planning for Keeneland Race Course has been postponed indefinitely. It was noted that Shari and Peg have plans in motion for a Golf Outing. It was suggested that we sponsor a Fall Golf Outing -- possibly around the time of the IHHS Football Homecoming as an annual event. Jeff will be contacted about his availability to help with this event. Articles will appear in our E-Mail Newsletter. There is a need for publicity and marketing this event as it will bring funds into our treasury. A local Summer Tennis event was briefly discussed. As an item of interest, Eddie reported having seen a recent article in the Cincinnati Business Courier regarding Page Busken (Class of 1960) and Busken Bakery. SCHOLARSHIP REPORT: It was noted that Peg will allow repeat applicant's for consideration. E-MAIL NEWSLETTER: Summertime E-Mail Newsletters and topics were discussed. May 15th is submission deadline. Eddie will submit an article on the Richard Petty event that will take place on May 17th at the Kentucky Speedway. Joan will gather information to submit a brief article on the "Wharf" land development project which poses concerns of the acquifer system of Indian Hill and Camp Dennison residents. NEW ENGLAND REGIONAL ALL-CLASS REUNION: Following discussion it was agreed that Summertime would be a good choice. The New England Region has a large concentration of IHHS alumni. Connecticut was suggested as a good location. It was agreed that we move ahead as quickly as possible and that we begin to ask for interested volunteers through our E-Mail Newsletter. It was also suggested that we send Bulk Mail to locate a host in the New England area. BRAINSTORMING: It was noted that Country Clubs desire a member to be in each foursome. Possible public locations for Golf Outings : Batavia -- Elks Club, Lyndale -- Rte 125, Vineyard -- Cherry Grove, Little Miami -- Newtown, Lunken -- Mt. Lookout. MISCELLANEOUS: Shari will reach out to Wm. Santen (Class of 1973) regarding: 501(c)(3) filing, Employer ID# needed, and a blank Certificate Exemption form. Geoff will follow-up with this also. There being no further business the meeting was adjourned at 8:50 PM. Respectfully submitted, Joan K. Ewell, Secretary