INDIAN HILL HIGH SCHOOL ALUMNI ASSOCIATION MEETING February 6, 2003 The regular monthly meeting of the Indian Hill High School Alumni Association was held on Thursday, February 6, 2003 in the IHHS Media Center. Our next scheduled meeting will be held on Thursday, March 6th. The following Officers and Trustees were in attendance: President: Jay V. Noiman 1979 793-9450 Vice President: Edward J. Fischer 1960 677-0909 Secretary/Photographer: Joan K. Ewell 1958 232-5100 Treasurer: Geoffrey F. Strauss 1967 421-7305 Database/Website: Dana C. Ewell 1958 232-5100 Archives Chair, Gregory A. Johnson 1979 561-9949 Photographer/Past VP: Marketing/Publicity Chair: Samuel M. Smyth 1977 561-8106 Wm. P. Kincaid Scholarship Allison C. Wendel 1988 984-3482 Fund Chair: Those not present were: Social Chair: Jeff D. Creighton 1978 474-6702 Advisor: William P. Kincaid 891-4023 Honorary, Class of 1959, Retired IHHS Teacher The meeting was called to order by the President, Jay Noiman, at 7:35 PM. Copies of Jay's agenda were distributed. APPROVAL OF THE MINUTES: Copies of the Thursday, December 5th and January 9th meeting minutes were available for distribution. A motion was made, seconded, and passed for approval of the January 9th minutes. TREASURER'S REPORT: Geoff presented the following report: CHECKING: Beginning Balance: $ 4,989.16 Deposit: 790.00 Expenses: (Postage) - 56.35 Ending Balance: $ 5,722.81 SAVINGS: $ 3,363.43 WM. P. KINCAID SCHOLARSHIP FUND: $ 625.29 INVESTMENTS: $ 9,363.44 DATABASE REPORT: Dana reported that the current IHHSAA membership for 2003 is 244. We have 21 who are new members as a result of sending the E-Mail Newsletter to all alumni on file with current e-mail addresses. E-MAIL NEWSLETTER: Dana reported that the "scowlly" face on the E-Mail Newsletter is bringing results. Applications for membership are being downloaded from our website and mailed in. The February issue will be the last opportunity for non-members to receive our monthly mailings before being dropped. It is believed that regular membership activity will increase when our IHHSAA January mailing is released in a few days. The E-Mail Newsletter deadline is February 15th. Articles will be sent by: Jay covering the Boston Area Reunion and Allison who will cover the Wm. P. Kincaid Scholarship Fund. MEMBERSHIP/MARKETING: Dana reported that he currently has 48 alumni that he would like included in an overseas mailing. Jay reported that the Bulk Mail Status with Non-Profit Rates will be a savings of approximately four-cent per each piece of mail. WILLIAM P. KINCAID SCHOLARSHIP FUND: Allison reported that she has recently met with Peg Groene to discuss this fund and review files. Peg volunteered to assist Allison regarding any questions or procedures that would be helpful. Allison currently has four applications that have been submitted for funding consideration. It was noted that there are very few checks that come in that are designated for scholarship. The majority of the funds that go into scholarship funding are designated by us and transferred from our general fund. Discussion took place noting that there have been efforts to make mailing changes from once a year in January. In 2002 we had an October mailing and now we are having a February 2003 mailing which will hopefully aid in scholarship awards in the Spring. It was noted on the application form that the use of Postal Code and Zip Code are not consistent. It was recommended that the use of Postal Code appear in both locations. ARCHIVES: Greg reported that he will follow up with his e-mail to Dean Blase regarding yearbook advertisement costs. SOCIAL REPORT: No official report was given as Jeff was unavailable at this time. MISCELLANEOUS: A letter Joan recently received from Celeste A. Bischoff, Class of 1965, (513-859-493-0040, 35 School Rd., C-2, Walton, KY 41094) was forwarded to Allison. Celeste had written to us to share that she was able to pursue computer training classes through funding of the Charlotte Smidlapp Foundation at the Fifth Third Bank. This foundation receives applications and supports women with career and financial needs. It was suggested that we contact the Charlotte Smidlapp Foundation regarding their availability for referrals. SCHEDULING OF MEDIA CENTER: It was noted that the Media Center Room was found locked upon arrival. It was reported that IHHSAA appears on the Custodial Daily Listing Sheet without a time. It was suggested that this matter be followed up with Mr. Wiggins, Supervisor of Facilities, 272-4606, to insure availability for this room and that it be unlocked in the future. We are scheduled at 7:30 PM on the following Thursdays for: March 6, April 10 -- moved back one week due to Spring Recess, May 1, and June 5. Our meetings are posted on the IHEVSD Calendar; however, the custodial department does not use it as a resource. No meetings are held in July or August due to School Closings/ Vacations. The First Day of School is August 25th. PRESIDENT ANNOUNCES HE WILL BE STEPPING DOWN: Jay announced that he is stepping down as the IHHSAA President. Jay has served a nearly two year term. Ed Fischer, current Vice President, was asked to assume this leadership position immediately. All present were in agreement with Jay's request to transfer leadership now rather than at the end of June. Jay and Ed will discuss office holding matters further. Jay stated that he will be available for background assistance on the current projects he has been handling. It is hoped that Jay will work in some capacity with the IHHSAA when the timing is not so critical for him. Appreciation was expressed to Jay for all he has faithfully done to help build the IHHSAA. Upon Sam's request, Greg took snapshots of Jay and Ed as our outgoing and incoming IHHSAA President for submission to the Indian Hill Bulletin. Jay expressed a desire that we pursue the Non-Profit Status that would allow contributions to be written off as a tax benefit. It was noted that there are several families in the area that routinely give large contributions away and this change in status may draw them to support some of our special future goals. GRANT MONEY: Discussion took place regarding Grant Money availability. It is believed that there are Non-Profit Grant Writers who will charge a percentage fee for obtaining grant money. It was suggested that we look for top people in this field who have experience and a success record. Sam suggested that we might like to speak with his wife on the topic of applications for Grant Money. Greg mentioned that the Cincinnati Library has grant listings that we may wish to research. There being no further business the meeting was adjourned at 8:20 PM. Respectfully submitted, Joan K. Ewell Secretary Off The Record: Greg mentioned that he is unable to obtain the 250 bricks that have been allocated to the IHHSAA. They are stacked behind a fence on a pallet. He will follow up on this matter as it may be necessary for Greg to contact the Board Office to have them released to him.