INDIAN HILL HIGH SCHOOL ALUMNI ASSOCIATION MEETING December 5, 2002 The regular monthly meeting of the Indian Hill High School Alumni Association was held on Thursday, December 5, 2002. Note: Because the IHEVSD Winter Recess is December 23, 2002 through January 3, 2003 our next scheduled meeting will be held on the second Thursday, January 9, 2003 at 7:30 PM in the IHHS Media Center. The following Officers and Trustees were in attendance: President: Jay V. Noiman 1979 793-9450 Vice President: Edward J. Fischer 1960 677-0909 Secretary/Photographer: Joan K. Ewell 1958 232-5100 Treasurer: Geoffrey F. Strauss 1967 421-7305 Database/Website: Dana C. Ewell 1958 232-5100 Archives Chair, Gregory A Johnson 1979 561-9949 Photographer/Past VP: Marketing/Publicity Chair:Samuel M. Smyth 1977 561-8106 Social Chair: Jeff D. Creighton 1978 474-6702 Those not present were: Scholarship Chair: Allison C. Wendel 1988 984-3482 Advisor: William P. Kincaid 891-4023 Honorary, Class of 1959, Retired IHHS Teacher The meeting was called to order by the President, Jay Noiman, at 7:45 PM in Starbuck's Coffee located in Madeira. Copies of Jay's agenda were distributed. Our primary concerns for this meeting were to finalize details for our January mailing. Note: This location change was due to the fact the IHEVSD had a school and activities closing due to snow. The decision was made to hold this meeting as roads were relatively cleared; plus, we wanted to avoid any family and holiday conflicts during the following weeks. APPROVAL OF THE MINUTES: Copies of the November 7th meeting were distributed for review. A motion was made, seconded, and passed for approval. Joan also distributed revised copies of the Officers & Trustees listing dated November 7th. TREASURER'S REPORT: Geoff presented the following report: CHECKING Beginning Balance: $ 3,120.21 Deposit: 1,080.00 Expenses: Stamps 123.05 Ending Balance: $ 4,077.16 SAVINGS: $ 3,360.16 INVESTMENTS: $ 9,000.00 WM. P. KINCAID SCHOLARSHIP FUND: $ 624.88 General discussion followed Geoff's report. Jeff requested that the Treasurer provide him with the names of those who respond with the $200.00 "flag per hole" advertising fee. This information will allow Jeff to track responses and enable him to work more accurately with his contacts at the Crooked Tree Golf Course. It was noted that Dana will forward to Jay, as in the past, a list of members who send $100.00 (+) contributions that accompany dues for 2003. DATABASE REPORT: Dana reported that membership for 2003 is 158 renewed and 398 for 2002. "Classmates.com" is still bringing in updates. He has been able to use e-mail addresses to track alumni and obtain their current mailing addresses, etc.. Much of the Database updating and indicating foreign and domestic addresses has been a very detailed and time consuming effort. Dana reported that he received a check for $200.00 to cover the October 2003 Golf Outing. This check was given to Geoff for handling. E-MAIL NEWSLETTER: Deadline for submission of articles is December 15th. He currently has two articles pending: Bill on IHHS Remembrances and Carol (Wilkening) Gamble, Class of 1957, on fires experienced in Colorado. Dana will include mention of 2003 dues and a March cut off date of the E-Mail Newsletters for non-members of IHHSAA. Greg mentioned that he has 1960's news articles that were among his Mother's archives; as well as letters sent out from Mrs. Zura Patrick, Principal, that might be of interest in future E-Mail Newsletters. WILLIAM P. KINCAID SCHOLARSHIP FUND: Allison was unavailable for this meeting so no official report was given. Jay reported that Allison will send Dana information for an article on the WPK Scholarship Fund for the E-Mail Newsletter. ARCHIVES REPORT: Greg has received no response to his e-mails regarding advertising costs in the "Legend." He will pursue this and report back at our next meeting. Greg's current focus is on missing "Legends" for 1954 to 1979. Greg reported that they will be tearing down the present School Board Office Building in the near future. He has contacted Dr. David Quattrone, Superintendent of Schools, about the possibility of gathering bricks from the site. We have been given permission to collect bricks and they may be palletized. It was suggested that we take a survey and promote the sale of bricks as an IHHSAA fund raiser. Handling and storage of such items was discussed and will be reviewed at a later meeting. MARKETING/PUBLICITY: Jay confirmed to us that Nicholas has stepped down as Chair of Marketing and Publicity. A proposal was made that Sam fill this position. A motion was made, seconded, and passed that he become Chair of this committee. Upon Sam's acceptance he requested input and support so he may determine the best course of action to take and timing. It was suggested that Nicholas (321-8137) be contacted and to obtain a folder of his contacts, etc.. It is hoped that we might gain some help in various media areas. JANUARY MAILING: Lengthy discussion took place regarding the variances in printing costs submitted from Minuteman Press and others. Jay briefly reviewed Post Office Bulk Mail information. Complete mail and ready to go cost for printing on a 11"x17" standard 60 pound sheet of paper, folded with closure, postage, and return envelope is desired. It is hoped that this could be done in the neighborhood of $2,300.00 or less. Jay stated that he believed that design work could take approximately five hours at $50.00/hour. It was recommended that we run 7,700 with over runs. Jay will make follow up calls for clarification before making a final decision. Sam volunteered to reach out in an effort to be of further assistance. SOCIAL REPORT -- GOLF OUTING: Lengthy discussion took place regarding the IHHSAA Golf Outing scheduled for October 4, 2003. It was believed that this outing should be exclusive to IHHSAA members. It was suggested that a member be in every foursome. It is hoped that this will be a great opportunity for fun and fellowship for all ages. Jeff reported that he has received three responses. Flag sponsorship signs were proposed by Crooked Tree Golf Course as a fund raiser. It is an eighteen hole course and they charge $15.00/per sign. Jeff will follow up with them for further clarification regarding creation and posting of signs. SOCIAL REPORT -- NORTHEAST REGIONAL REUNION: The proposed menu was reviewed and general discussion followed. It was believed that the $35.00/per person cost was probably more in line to cover food and added items. The Boston area committee will be contacted for their final recommendations. SOCIAL EVENT/COMMUNITY -- It was suggested that we seek information about participating in the Indian Hill Fourth of July weekend parade. It was believed that this would be fun as well as give the IHHSAA exposure. MISCELLANEOUS: Jay reported that he had sent the IHHSAA year end form to Santen and Hughes. Brief discussion took place regarding our present Non-Profit Status. It was noted as our Treasury increases we will be ready to move into a Tax Exempt status; and people will be more inclined to send in larger donations for a tax write off benefit. IHHSAA ITEMS STILL AVAILABLE: Coverlets, Car Decals, and Delta Air Lines/Skyline Reward Coupons. There being no further business the meeting was adjourned at 8:45 PM. Respectfully submitted, Joan K. Ewell Secretary Very Best Wishes for the Holiday Season!